Privacy Policy

WEBSITE TERMS AND CONDITIONS

I.1. Website objective

The European Directory of Notaries (EDN) is a single website (www.notaries-directory.eu), on which the national directories of notaries, already being available to the public in several countries of the European Union, are published. The aim of this directory is to enable European citizens to easily find a notary in Europe. This information is available in all the languages of the European Union.

I.2. Notice concerning the main actors for this website

The main actors for this website are:

Website Publisher:

Council of the Notariats of the European Union (CNUE) asbl
Avenue de Cortenbergh, 120
B-1000 Brussels
Tel: +32 (0)2 513 95 29
Fax: +32 (0)2 513 93 82
Email: info@cnue.be

Website designer :

Cegeka NV
Universiteitslaan 9,
B-3500 Hasselt
Tel: +32 11 24 02 34
Fax: +32 11 23 34 25
Email: info@cegeka.be

Website host :

Platform.SH
Address: Platform.sh. SAS
131 Boulevard de Sébastopol
75002 Paris
France
Tel: +33 1 40 09 30 00
Email: sayhello@platform.sh

I.3. Scope of content

You are not permitted to use this website other than for the following, private, non-commercial purposes: (i) viewing this website; (ii) sending a message to a notary; (iii) transferring to other websites through links provided on this website; and (iv) making use of other facilities that may be provided on the website.

The use of automated systems or software to extract data from this website for commercial purposes, (‘screen scraping’) is prohibited.

I.4. Intellectual property and right of use

The European Directory of Notaries, its specifications, its technical and operational specifications, its development and sources are the property of CNUE.

I.5. Creation of links to www.notaries-directory.eu

The website authorises the implementation of a hyperlink to its content, provided the technique of ‘deep linking’ is not used, unless express authorisation has been granted. In other words, the pages of the website (www.notaries-directory.eu) must not be interleaved in pages of another website but be accessible by opening a window. The source must be mentioned and a hyperlink will point directly to the targeted content. The information is only for personal use or the use of associations or professionals; use for commercial or advertising purposes is not allowed.

This authorisation does not apply to websites that disseminate polemical, pornographic or xenophobic information or information that a majority of people would find offensive.

The publisher declines any responsibility for the practices and policies for the protection of the confidentiality of the data of websites to which we may be linked through hyperlinks and we commit you to take due note of this.

I.6. Applicable law and territorial jurisdiction

The applicable law is Belgian law and the Belgian courts are competent in case of dispute.

II. PRIVACY POLICY

The CNUE (“data controller”) respects and is committed to protecting the privacy of notaries and visitors to this website in full compliance with the Regulation (EU) 2016/679 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data.

II.1. Information about notaries

Collected information and origin

The information about the European notaries on the website is communicated by the respective national chambers of notaries.

Purposes of processing

The purpose of the website is to provide citizen a platform on which they are able to easily find a notary in any country of the EU. At the same time, It will be possible to find a notary who speaks his or her language in another country. The data from the Directory also allows notaries to find a colleague on the site of the European Notarial Network.

Storage periods

Your data will be stored as long as you hold the appointment as a notary.

Lawfulness of processing

The processing is necessary for the performance of a task carried out in the public interest which is stipulated in the statutes of the CNUE.

Recipients

The recipient is the European Commission who publishes the Directory on its website.

Verifying, modifying or deleting information

If you want to inform the website owner that your personal data has to be modified or deleted, you can email the data controller at the address below : info@cnue.be or you can request the modification or erasure of your data directly to your national organisation, since the latter is required by Article 19 GDPR to notify us of these changes so that we can integrate them into the European Directory of Notaries.

List of national organisations concerned:

Austria:
The Austrian Chamber of Civil Law Notaries

Landesgerichtsstrasse 20
A-1010 Wien
Tel: +43.1 402 45 09 0
Email: kammer@notar.or.at


Belgium:
La Fédération Royale du Notariat Belge (F.R.N.B)

Rue de la Montagne 30-32
B-1000 Bruxelles
Tel: + 32 (0)2 506 46 30
Email: notabase@cnknot.be

Bulgaria:
Chambre des notaires de Bulgarie

46-48 Rue Opalchenska
1000 Sofia – Bulgarie
Tel: +359.2 980 99 32
Tel: +359.2 986 77 35
Email: chamber@notary-chamber.bg

Croatia:
Croatian Notaries Chamber
Radnicka cesta 34/II
HR 10000 Zagreb
Tel: +385.1 45 56 566
Email: hjk@hjk.hr

Czech Republic:
La Chambre des Notaires de la République Tchèque

Apolinárská 12, 12800 Praha 2, République Tchèque
Tel: +420 224 921 258
Email: nkcr@nkcr.cz

Germany:
The German Federal Chamber of Notaries

Mohrenstrasse 34
D-10117 Berlin
Tel: +49.30 38 38 66 0
Fax: +49.30 38 38 66 66
Email: bnotk@bnotk.de

Estonia:
The Estonian Chamber of Notaries

Kopli 31
10412 Tallinn – Estonia
Tel: +372 617 39 00
Email: kodar@notar.ee

France:
Le Conseil supérieur du Notariat

60 Bd de la Tour Maubourg
75007 Paris- France
https://www.notaires.fr/fr/annuaire-chambre-notaire

Greece:
Le Conseil National du Notariat Hellénique

4 Rue Georgiou Gennadiou
GR-10678 Athènes
Tel: +30.210 33 07 456 – 33 07 464
Email: notaries@notariat.gr

Hungary:
The Hungarian Chamber Of Civil Law notaries

1026 Budapest - Pasaréti út 16 – Hongrie
Tel: 0036.1 489 48 80
Email: jogi@kamara.mokk.hu

Italy:
Le Consiglio Nazionale del Notariato

Via Flaminia 160, I - 00196 Rome – Italie
Tel: +39 06362091
Email: Cnn.mpensato@notariato.it - Cnn.segrintern@notariato.it

Latvia:
The Council of Sworn Notaries of Latvia

20-8 Kr.Valdemara Str.,LV-1010 Riga
Tel: +371.6 721 89 55
Email: info@latvijasnotars.lv

Lithuania:
The Lithuanian Chamber of Notaries

Olimpieciu str. 4, LT- 09237 Vilnius
Tel: +370 52 614 757
Email: rumai@notarai.lt

Luxembourg:
La Chambre des Notaires Du Grand-Duché de Luxembourg

53 Bd Joseph II
L-1840 Luxembourg
Tel: 00352.44 70 21
Email: Chambre.des.notaires@online.lu

Malta:
The Notarial Council of Malta

91 Tarxien Road, Paola TXN 1091
Tel: +356.21 80 65 55
Email: notus@maltanet.net

Netherlands:
The Royal Netherlands Notarial Organisation (KNB)

Spui 184, 2511 BW Den Haag, Netherlands
Tel: +31.703307111
Email: info@knb.nl

Poland:
Krajowa Rada Notarialna / Polish National Council of Notaries

ul. Dzika 19/23
00-172 Warszawa
Tel: +22 635 78 40, +22 635 07 83
Email: biuro@krn.org.pl

Portugal:
Ordem dos Notários

Travessa da Trindade, nº 16 – 2.º C
1200-469 Lisboa, Portugal
Tel: +351 21 346 81 76
Email: geral@notarios.pt

Romania:
The National Union of Civil Law Notaries of Romania

Str. General Berthelor, nr.41, secotr 1, 010164 Bucharest
Tel: +40 21 3117307
Email: Unnpr2@ines.ro

Slovakia:
La Chambre des Notaires de la République Slovaque

Krasovského 13, 851 01 Bratislava, Slovaquie
Tel: +412.2 555 74 519
Email: Notarska.komora@notar.sk

Slovenia:
Notarska Zbornica Slovenije

Tavcarjeva 2, 1000 Ljubljana – Slovenie
Tel: +386.(0)1 439 25 70
Email: Info.nzs@siol.net

Spain:
ANCERT-Agencia Notarial de Certificatión C/O Consejo General del Notariado Español

P° del General Martínez Campos 46, 6°
28010 Madrid, España
Tel: +34.913 087 232
Fax: +34. 913 087 053
Email: internacional@notariado.org

If you want to verify your personal data stored by the CNUE into the European Directory of Notaries, you can also email our Data Protection Officer (« département DPO mutualisé du Notariat » auprès du Secrétariat Social des Notaires de Belgique asbl, Rue de la Montagne, 30-34, B-1000 Brussels Tel: +32 (0)2 500 14 15, Email: privacy@notaire.be).

II.2. Use and management of "cookies"

General principles

This article provides information regarding the use of cookies on the website.

This cookie management policy applies to the website. These are managed by the CNUE, Google and Hotjar.

Definition of cookies

A “cookie” is a data or text file that a web site server temporarily or permanently stores on the user’s computer equipment (hard disk, tablet, smartphone, or similar device) through its browser. Cookies may also be installed by third parties with whom the controller collaborates.

Use of cookies on the website

The website uses two types of cookies:

Essential or technical cookies: these are cookies essential for the operation of the website, enabling good communication and they are intended to facilitate browsing; Essential cookies help make a website usable by enabling basic functions like page navigation and access to secure areas of the website. The website cannot function properly without these cookies;

Statistical or analytical cookies: these cookies make it possible to recognize and count the number of visitors and to see their browsing behaviour when they visit the website. This improves the user’s browsing and makes it easier for him to find what he is looking for. Further information about handling user data, can be found in the data protection declaration of Google at https://www.google.com/analytics/terms/us.html and of Hotjar at https://www.hotjar.com/legal/policies/privacy.

Retention period

The retention period for cookies varies according to their type:

  • essential cookies are generally kept 1 day,
  • statistical or analytical cookies (Third party cookies) are generally kept 1 day (except the _ga cookie from Google, 2years) or until the session is closed.

Cookie management

Most browsers are configured to automatically accept cookies, but all allow settings to be customized according to user preferences.

In the event that the user disables some cookies, it is possible that some parts of the website cannot be consulted and/or used, or that they are only partially so.

II.3. Security of personal data

The CNUE implements appropriate technical and organisational measures to ensure the security of personal data.

To protect the security of your data during transmission (between national organisations and the EDN), we use state-of-the-art encryption techniques, such as SSL).

II.4. Plugin and tool

Google maps

The EDN Locator uses Google Maps API from Google Inc. to show the location of notaries' offices on an interactive map. When using Google Maps on the EDN website, user information and a user's IP address will be transferred and stored on Google's servers in the USA.

Under its data protection Policy, Google does not pass this information on to to third parties, but does make exceptions to this rule. This means that data collected in this way may be provided to third party where such is required Under USA legislation or where such data is processed by third parties on Google's behalf. More information on Google Inc.'s data protection policy: http://www.google.com/policies/privacy/.

You can also disable Google Maps to stop your personal data from being transmitted to Google. To do so, disable Java Script in your browser. Please note that doing so means that it will no longer be possible to use the EDN locator.

The use of Google Maps is in the interest of making our website appealing and to facilitate the location of places specified by us on the website. This constitutes a justified interest pursuant to Art.6 (1) (f) GDPR.

II.5. Contact

If you have any questions or complaints about this Privacy Policy, please contact our Data Protection Oficer electronically (privacy@notaire.be ) or phone our DPO (+32 (0)2 500 14 15) or send physical mail to:

"Département DPO mutualisé du Notariat" auprès du Secrétariat Social des Notaires de Belgique asbl
Rue de la Montage, 30-34
B-1000 Brussels.

Note: In case of any discrepancy between the meanings of any translated version of this Legal and Privacy Notice, the meaning of the English language version shall prevail.